Regional Executive Assistant

TW Bilgi ve İletişim Hizm. A.Ş.

Our multinational business partner which operates in poltry industry is looking for a "Regional Executive Assistant" .

QUALIFICATIONS:

• University degree 
  

• Similar previous job experience (min 10 years)

• English language proficiency (Arabic, Turkish or French is a plus)

• Understanding of the travel booking system and requirement for visas

• Open to travel 
  

• Able to prioritize and rearrange workload at short notice
  

• Able to work to deadlines & timescales and able to plan ahead
  

JOB DESCRIPTION:

• Performing travel management, which includes hotel bookings & annual negotiations of contracts with selected hotels 
  

• Responsible for visas, invitation letters, car hire, transfers, travel approvals / forms, renewal of passports 
  

• Induction for new comers about travel policy & security training, vaccination needs and follow up advice 
  

• Preparation of monthly wings travel costs report (passenger analysis) to be shared with respective TMEA Board members

• Performing events / meeting management; which includes venue booking, participant lists, dinner / lunch, gift etc organization, all communications, transfers 
  

• Attending meetings and make minutes (board meetings), consolidation & distribution & follow-up of meeting notes for TMEA Board & Management Meetings when needed, organizing meeting room set ups 
  

• Liaison with marketing on event programs, promotional requirements and general meeting support in person for meetings 
  

• Managing diaries and organizing meetings & appointments for board members
  

• Performing expense management
  

• Invoice management

TW İnsan Kaynakları Hizmetleri A.Ş. Özel İstihdam Bürosu olarak 27/12/2021-26/12/2024 tarihleri arasında faaliyette bulunmak üzere, Türkiye İş kurumu tarafından 23/12/2021 tarih ve 10400937 sayılı karar uyarınca 1006 nolu belge ile faaliyet göstermektedir. 4904 sayılı kanun gereğince iş arayanlardan ücret alınmayacak ve menfaat temin edilmeyecektir.