Project Assistant

TPF Getinsa Euroestudios S.L. Türkiye Ankara Şubesi

An engineering and consulting company specialized in  civil engineering is looking for a Project Assistant to be recruited at its office in Lüleburgaz.

Qualifications:

• University degree (preferably in engineering, social or administrative sciences)
• Minimum 3 (three) years of experience in office and project management
• Experience as a project assistant/officer/ administrator/ at least in one EU funded Technical Assistance project.
• Excellent command of written and spoken Turkish and English
• Excellent communications skills
• Proficiency in MS Office programs (Word, Excel, PowerPoint, etc.)
• Completed military service (for male candidates)
• Proven good organizational skills, including the ability to work under pressure and with tight deadlines, attention to detail
• Excellent time management, follow-up and coordination skills
• Excellent analytical skills
• Excellent decision making and problem-solving skill

Responsibilities: 

• Assisting the Technical Assistance Team/ Project Team in the day to day management of the project.
• Office Administration of the project office including office maintenance, answering phones, filing all incoming and outgoing documents, housekeeping of ICT and stationary.
• Scheduling, arranging meeting and drafting meeting minutes.
• Providing organizational, logistical and administrative support to activities and events of the projects such as trainings, seminars, etc.
• Assisting the Technical Assistance Team in preparing training materials in English and Turkish.
• Coordinating the travel arrangements of experts such as air-tickets, accommodation, visa arrangements, etc.)
• Collecting timesheets from the Technical Assistance Team on a monthly basis and keeping track of usage of man-days.
• Managing and coordinating the daily communication with the suppliers and collecting proper invoices from the third parties.
• Providing support for drafting, formatting, and printing of project reports in English and Turkish.
• Translating documents, regulations, training, information and written materials from English to Turkish or vice versa when needed.
• Maintaining a proper and user-friendly filing and document control system, and communicating information between project participants.
• Other tasks assigned